Terms and Condition

Update on 2023-01-02

Passport and Visa Requirement

All clients must own a legal passport with validity of at least 6 months from the return date. Nepalese visas are issued by Nepalese Consulate in your country or upon arrival in Kathmandu Airport. Nepalese visa with 15 and 30 days validity cost USD 25 and USD 40 respectively.

Travel and Medical Insurance

If you are joining any of the trips offered by Nepal Fair Step Trekking, make sure that you are insured against medical and personal accident risks. This insurance must include medical coverage, air ambulance, and helicopter rescue services. We also strongly recommend that you take out cancellation insurance. You should be aware that some policies do not include, or restrict a cover for this type of travel. Make sure that the policy provides an adequate level of protection and covers you for the activities involved. You must carry a proof of insurance (your insurance certificate) with you while on a trip.

Flight Delay and Cancellation

Plane and helicopter flight cancellation and delays are very common due to extreme weather and technical difficulties in remote areas. This often happens particularly with Lukla flight in Everest region, Jomsom flight in Annapurna region, Dolpa, Simikot and Jumla region flights. Most often, mountain flights are delayed without prior notice to the passengers. These flights are scheduled for 6:30 AM normally with airport time of 6:00 AM, but frequently take off at 7:00 AM. If a passenger fails to reach airport on time, a passenger of the second mountain flight is allowed to take the first flight. If you are taking such flights, you are suggested to carry extra budget for food and accommodations. This will help you during the flight delays if needed. Please be informed that Nepal Fair Step Trekking will not afford the additional expenses from lost connections. If you are making trips to such remote areas, especially during off season, you’re highly recommended to reserve extra days to adjust with such delays and annoying consequences. In case of delay in flight, both prior to trek departure or at the end of the trek, you need to arrange your lodge accommodation and food by yourself.

General Booking Conditions

 A photocopy of your passport and a 20% deposit of the total cost of the trip should be provided to us while booking the trip for Nepal, Tibet, and Bhutan. The 20% deposit amount is non-refundable once you confirm the trip. The deposit will be considered as a trip cancellation fee if you cancel your trip on any day after booking the trip with us.

The remaining amount can be paid upon your arrival in Kathmandu before you set out for your trek/tour.

Note: In Bhutan and Tibet tours, you need to pay the balance amount 20 days before your departure date if you intend to fly to those countries directly. We reserve our right to cancel your trip if you could not make your payment within our stipulated time.

Mode of Payment

You can make the payment either by wire transfer or via credit card


Pay to: Nepal Fair Trekking Pvt. Ltd

Current A/c: —————-

Paying Bank: ————-

Account type: Foreign currency (USD)

Branch: ————–

Street address: ————–Kathmandu, Nepal

Swift code: ————–

Note: Bank service charges related to submitting a deposit are the responsibility of the client.

For credit card payments, 3.5% extra will be levied to you for a credit card processing fee

Last-Minute Booking

We also accept the last-minute booking. You can book a trip to Nepal 3 days before the trip departure dates. However, last-minute bookings may not be acceptable in the case of the Bhutan or Tibet trips.

Incomplete Tour

We are not liable for any refunds in case of any incomplete tour, trek, or expedition, whatever the reason from the customer’s side.

Unforeseen Circumstances

If your trip gets canceled due to unforeseen circumstances like natural disasters, war, or unfavorable climatic conditions, we will arrange another trip for you. So even if your trip won’t be the one you had chosen, your money will not go in vain.

During The Tour

If you commit any unlawful act during your tour and are compelled to leave Nepal, Nepal Fair Trekking is not liable for any refunds.



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